Job Title: Administrative Assistant, Medical
Employer: Alta Cardiac Care
Location: Thornhill, ON
Salary: $21.50 hourly / 30 hours per week
Terms of Employment: Permanent employment, Full time, Day, Weekend, Morning
Start Date: Starts as soon as possible

Job Overview:
Alta Cardiac Care is seeking a Medical Administrative Assistant for their clinic in Thornhill, ON. The assistant will be responsible for various administrative tasks, including patient interviews, appointment scheduling, and maintaining medical records.

Responsibilities and Tasks:

The Medical Administrative Assistant’s responsibilities include, but are not limited to:

  • Interviewing patients to obtain case histories and relevant medical information.
  • Scheduling and confirming appointments for medical services.
  • Completing insurance and other claim forms as required.
  • Maintaining the clinic’s filing system to organize records efficiently.
  • Performing general clerical work, such as ordering supplies and maintaining inventory.
  • Arranging travel, related itineraries, and making reservations when necessary.
  • Determining and establishing office procedures and routines to ensure efficient operations.
  • Entering and formatting electronically based medical reports and correspondence, and preparing spreadsheets and documents for review.
  • Initiating and maintaining confidential medical files and records.
  • Preparing draft agendas for meetings and taking, transcribing, and distributing meeting minutes.
  • Supervising and training other staff in procedures and the use of current software.

Work Conditions and Physical Capabilities:

  • Fast-paced environment with a large caseload.
  • Ability to work under pressure and pay attention to detail.

Personal Suitability:

  • Accuracy in performing tasks and maintaining records.
  • Focus on providing excellent service to clients.
  • Efficient interpersonal skills for effective communication.
  • Excellent oral and written communication skills.
  • Flexibility in handling various administrative tasks.
  • Initiative to take on responsibilities and proactively address challenges.
  • Good judgment in decision-making and problem-solving.
  • Organized and reliable in managing administrative duties.
  • Team player with the ability to collaborate effectively.

Employment Groups:
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Persons with disabilities, Newcomers to Canada, Veterans, Visible minorities.

Who can apply to this job?
The employer accepts applications from:

  • Canadian citizens and permanent or temporary residents of Canada.
  • Other candidates with or without a valid Canadian work permit.

How to apply:

Interested applicants can apply for the Medical Administrative Assistant position at Alta Cardiac Care by email to

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